Download emails into a file

If you want to save a message to another Outlook folder, the easiest way to do so is to move or copy the message to the destination folder. See Move or copy an item to another folder. Saving your email message as an HTML file preserves all formatting, images, and links, as well as includes the header information, which includes the From , To , Cc , and Subject information.

Use email templates to send messages that include information that doesn't change from message to message. You can create and save a message as a template, and then use that template. Add any new information before you send the template as a message.

Tip: For more information about how to use templates, see Send an email message based upon a template. Outlook supports Unicode, a character encoding standard that enables most of the written languages in the world to be represented by using a single character set. If you work in a multinational organization or share messages and items with people who use Outlook on computers that run in other languages, you can take advantage of Unicode support in Outlook. You can return to Outlook later and find the unsent message.

By default, unfinished messages are saved to your Drafts folder every three minutes. You can change this time interval or location. To change how frequently draft are saved, in the Automatically save items that have not been sent after this many minutes box, type a number from 1 to You can, however, copy the contents of a message to a Word document.

You can only copy the message body. But you also can include the message header information, which includes the From , To , Cc , and Subject boxes. In this procedure, you'll place the message header information into the message body so that you can copy both in later steps.

If you've already opened the message in its own window, in the Message tab, in the Respond group, click Forward. You can't directly save an email message as a PDF file with Outlook However, you can use the information in the Save a received message as a Microsoft Office Word document section to save your message in a Microsoft Office Word format, and then save the new document as a PDF file.

The Microsoft Office system offers a free add-in to save or export this type of file, but you must first install the add-in before you can use it. Microsoft Windows XP c:documents and settingsusernameapplication dataroamingmicrosofttemplates. By default, Microsoft Office Outlook automatically attempts to save any email message that you create but do not send.

To change how frequently drafts are saved, under Save messages , in the AutoSave unsent every n minutes box, type a number from 1 to From switching to a different email service to just wanting a local backup for record keeping purposes, there are many reasons to download Gmail emails to computer, and this article explains how to do it in a way that you can understand regardless of how much experience with computers you have.

Clean Email Take control of your mailbox 4. However, past experience has taught us that hackers always find a way how to get what they want. Fortunately for Gmail users, the hackers used the compromised accounts just to send spam emails even though they had permissions to do a lot more, including deleting all emails. Of course, information loss is just one of the many reasons why people should learn how to download Gmail emails. When you download Gmail emails to your computer, you become able to easily move to a different email provider or access your emails even when Gmail is down.

Assign a name to the file, browse for a path to save it and click Next. Click Finish. Steps are as follows: Open Microsoft Outlook. Select email messages. Select Save As. Assign the file with a name and browse a file saving location. Assign the file with a name and Browse for a file save location. Click Save.